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If your company uses Personio, it’s likely that all of your employees will be listed on there. Our integration with Personio allows an automatic sync between platforms – making the setting up and maintenance of user profiles on Learn Amp a seamless experience.
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This integration is in Beta and utilises a third party connector, ‘Kombo’, who act as a sub-processor. |
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Main Features
Syncing users is seamless and efficient, eliminating any need for manual work.
All of your company’s employees that are in Personio are automatically synced into Learn Amp.
In the future, when new users are added into your company’s Personio system, they’ll automatically be added into Learn Amp too.
Standard fields such as an employee’s name, job title, and team are also pulled into Learn Amp.
If an employee’s details (such as job title or team) change in Personio, these changes will be automatically reflected in Learn Amp too.
You can choose when to invite users from your Personio system into Learn Amp, so there’s no rush or need to do so immediately.
When a user is deactivated in Personio, they are deactivated in Learn Amp
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Field in Personio | Maps to field in Learn Amp |
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First Name | first_name |
Last Name | last_name |
Work Email | |
Job Title | job_title |
Avatar | avatar |
Work location ID | primary_location |
Group name | primary_team |
Start date | hire_date |
Termination Date | leave_date |
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Please Note: These requests will be handled by your Implementation or Customer Success Coach and will require custom development work to be undertaken by our technical team. The time taken to complete this work is chargeable or can be deducted from your Implementation support hours budget at your Coaches' Learn Amp’s discretion.
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Known Limitations/ Considerations
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How the Platforms Connect
Learn Amp will generate a unique webhook URL that you can use to create a series of subscriptions based on employee update events in Personio. When an event subscription is By following the (Kombo powered) workflow you will be able to connect the two platforms. When triggered, Personio will automatically sync any new or updated user information to Learn Amp.amp
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Permissions/Scopes Required
For our integration with Personio to work effectively, we ask you grant permissions to webhook subscriptions.the required scopes
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Required Stakeholders
To set up our Integration with Personio, you will need somebody with administrator level access to your Personio account. This person will also need administrator level access to your Learn Amp Live account for the period of time in which the Integration is being set up.
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A user with administrator level access will be invited to connect to Personio using an OpenID connect a integration connector flow. Once the account is connected, the integration will use this user's permissions to authenticate and make API calls to fetch data from Personio. No API key is required.
Full instructions on how to set up the Personio integration can be found within your Learn Amp account. Please go to yourdomain.learnamp.com/en/integrations/people_hr
Does Kombo process our data?
Yes, Kombo is a sub-processor. However, they make every effort to minimally process data and are ISO 27001 and SOC 2 certified.
How secure is Kombo
Once enabled on your platform, Personio integration can be configured from Company Settings > Integrations > Personio by a system admin.
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Kombo (Third Party Connector)
What is Kombo
Kombo.dev or Kombo Technologies GmbH is an HRIS integration partner of Learn Amp. Kombo has integrations with a large number of HRIS providers and act as a single source of contact that allows Learn Amp to access these integrations through their API. This makes it possible for you as a customer to connect your Learn Amp account to the account you have with your HRIS provider.
Kombo is ISO 27001 and SOC 2 certified and stores and processes all data within the EU. Learn Amp has a data processing agreement with Kombo and by proceeding with a particular HRIS integration, you as an Learn Amp customer acknowledge and agree to Kombo Technologies GmbH as a sub-processor under your data processing agreement with Learn Amp.
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How does Kombo work?
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How secure is Kombo?
Kombo is highly secure and make every effort to handle data securely. They are compliant to ISO 27001, SOC 2 GDPR standards. They have strong encryption methods, regular backups and run regular PEN tests to ensure the system is secure.
They have various policies available on request (e.g. access control policy) Read more here.
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hat What data scopes are asked for and why?
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As we are in Beta, we will gather more data points than we currently need as we look to add more functionality associated to those scopes.
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Type
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Field in Personio
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Maps to field in Learn Amp
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Setup
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Why?
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Legal entities
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id
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Enabled
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remote_id
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Enabled
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name
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Enabled
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changed_at
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Enabled
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remote_deleted_at
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Enabled
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address
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Optional
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Employees
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id
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Enabled
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A unique identifier for the user that can be used as a source of truth
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remote_id
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Enabled
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Used as an identifier to sync user data. It may not be unique but is useful contextually
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employee_number
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Enabled
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A unique number assigned to the user that can be used as a unique identifier
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first_name
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first_name
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Enabled
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Sets a users first name
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last_name
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last_name
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Enabled
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Sets a users last name
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nationality
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Enabled
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display_full_name
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Enabled
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The users full name that can be fetched as a combination of first name and last name
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job_title
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job_title
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Enabled
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Fetching the users job title which displays on their profile
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work_email
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Enabled
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Users work email (e.g. @companyname) that is used to identify them and can be then used to log in
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start_date
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hire_date
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Enabled
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When the user starts. This can be used to set when they’re invited.
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termination_date
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leave_date
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Enabled
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When the users end of employment is. This is used to deactivate a user on Learn Amp
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remote_created_at
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Enabled
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A machine readable string which shows the date-time when a user was created
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changed_at
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Enabled
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The date-time when a significant update was applied to a user
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remote_deleted_at
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Enabled
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The date-time when a users was deleted
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manager_id
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Enabled
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This field is used to identify the manager in order to set this on the user
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employment_type
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Optional
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avatar
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avatar
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Optional
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We’re exploring functionality to allow users avatars to be automatically pulled in from the HR system
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work_location_id
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primary_location
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Optional
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We’re exploring functionality to allow location to be able to add a location and set it on the user, based on the work location
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legal_entity_id
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Optional
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custom_fields
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Optional
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Absence types (Optional)
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id
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Enabled
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remote_id
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Enabled
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changed_at
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Enabled
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remote_deleted at
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Enabled
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name
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Optional
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unit
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Optional
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half days supported
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Optional
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exact_times_supported
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Optional
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Absences
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id
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Enabled
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remote_id
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Enabled
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employee_id
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Enabled
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change_at
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Enabled
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remote_deleted_at
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Enabled
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approver_id
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Optional
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start_date
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Optional
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end_date
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Optional
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start_half_day
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Optional
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end_half_day
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Optional
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start_time
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Optional
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end_time
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Optional
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amount
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Optional
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unit
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Optional
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status
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Optional
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employee_note
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Optional
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type_id
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Optional
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Groups
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id
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Enabled
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name
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primary_team
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Enabled
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remote_id
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Enabled
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changed_at
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Enabled
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remote_deleted_at
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Enabled
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type
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Enabled
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Work locations
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id
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Enabled
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remote_id
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Enabled
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name
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Enabled
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address
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Enabled
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type
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Enabled
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changed_at
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Enabled
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remote_deleted_at
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Enabled
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Create and manage employees
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Enabled
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Manage absences
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Optional
This will be limited to ‘expected' functionality e.g. Location mapping into a location field.
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Other Frequently Asked Questions
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You can configure the sync schedule in Learn Amp when adding the Webhook. Within ‘When should the data be sent?’ please select, how often you would like the notification to be sent. |
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A user's primary team will be pulled in via the department's field of the Personio integration.the ‘Team’ field If you want a user to be part of any other team (i.e. a secondary, or tertiary team), then you will need to add users to these teams in Learn Amp or ask us about a custom mapping. |