Restricting Edit Access: 'Only Account Owner Can Edit' for Items and Quizzes

Learn Amp allows account owners to lock down editing access on items and quizzes using the ‘Only owner can edit’ setting. This feature ensures that content integrity is preserved for compliance by limiting modification rights exclusively to the owner of the account. Below is an outline of how this functionality works.

1. Visibility of the 'Only Account Owner Can Edit' Option

Owner Access

• Who sees it? Only the logged-in account owner.

• Where is it? Visible when creating or editing an item or quiz.

• What does it do? Allows the account owner to tick a checkbox labelled ‘Only owner can edit’ to restrict editing access.

Non-Owner Access

• Who is excluded? All other users, including admins and curators.

• What happens? The 'Only owner can edit' checkbox is not visible when they create or edit content.

2. Locking Content for Owner-Only Editing

When the account owner ticks the ‘Only owner can edit’ setting:

• The content is clearly marked as restricted.

• Only the owner retains the ability to edit the item or quiz.

• The following restrictions apply to all non-owner users:

  • All editing controls are disabled.

  • Inline edit toggles are hidden.

  • The ‘Edit’ option from the three-dot menu is removed.

  • The item cannot be selected for batch actions; instead, a tooltip appears explaining that editing is restricted to the account owner.

3. Interaction with Content Permission Fields

Automatic Hiding of Permissions Field

• If an item or quiz is set to ‘Only owner can edit’, the form field used to assign additional content editing permissions is automatically hidden.

• This ensures that no conflicting permissions are granted.

4. Re-Enabling Collaborative Editing

Unchecking the 'Only Owner Can Edit' Option

When the account owner decides to remove the restriction:

• The content editing rights are restored to users with eligible roles, such as admins and curators etc.

• The editing permissions field becomes visible again in the form, allowing the owner to delegate access as needed.

5. Summary of Key Behaviours

Use Case Examples

• Protecting sensitive content: Ensure that training materials, policies or compliance modules remain unchanged unless edited by the account owner.

• Maintaining consistency: Limit editing of shared templates or core learning content to prevent accidental changes by other team members.