Restricting Edit Access: 'Only Account Owner Can Edit' for Items and Quizzes

Overview

The Only Account Owner Can Edit setting allows account owners to lock down editing access on Items and Quizzes. This feature ensures content integrity is preserved—particularly useful for compliance materials, policies, or any content that should remain unchanged without explicit owner approval.

When enabled, only the account owner retains the ability to modify the content, while all other users (including Admins and Curators) can view but not edit.

Functionality Breakdown

How It Works

When the account owner ticks the Only owner can edit checkbox:

• The content is clearly marked as restricted

• Only the owner retains the ability to edit the Item or Quiz

• All editing controls are disabled for other users

• Inline edit toggles are hidden

• The Edit option is removed from the three-dot menu

• The item cannot be selected for batch actions—a tooltip appears explaining the restriction

Visibility of the Setting

Content Permission Behaviour

When an Item or Quiz is set to Only owner can edit, the form field for assigning additional content editing permissions is automatically hidden. This prevents conflicting permissions from being granted.

Re-enabling Collaborative Editing

When the account owner removes the restriction:

• Content editing rights are restored to eligible roles (Admins, Curators, etc.)

• The editing permissions field becomes visible again

• The owner can delegate access as needed

Pre-requisites

To use this feature, you'll need:

• Account Owner role on the platform

• An existing Item or Quiz to restrict

Role Requirements

Quick Start Guide

Restricting an Item or Quiz

1. Navigate to Content in the sidebar

2. Select Manage Items or Manage Quizzes

3. Find and open the Item or Quiz you want to restrict

4. Click Edit

5. Locate the Only owner can edit checkbox

6. Tick the checkbox to enable the restriction

7. Save your changes

The content is now locked—only you (the account owner) can edit it.

Removing the Restriction

1. Navigate to Content in the sidebar

2. Select Manage Items or Manage Quizzes

3. Find and open the restricted Item or Quiz

4. Click Edit

5. Untick the Only owner can edit checkbox

6. Save your changes

Other users with appropriate permissions can now edit the content again.

FAQs

Q: Why can't I see the "Only owner can edit" option?
This option is only visible to the account owner. If you're an Admin or Curator, you won't see this checkbox when editing content.

Q: Can I restrict multiple Items at once?
No. The restriction must be applied individually to each Item or Quiz through the edit screen.

Q: What happens to existing permissions when I enable this setting?
Existing content permissions remain saved but become inactive. When you remove the restriction, those permissions are restored.

Q: Can restricted content still be assigned to users?
Yes. The restriction only affects who can edit the content—it doesn't impact visibility or task assignments.

Q: Will Admins receive any notification that content is restricted?
No automatic notification is sent. Admins will see a tooltip when attempting to select the content for batch actions, explaining the restriction.

Troubleshooting