Importing Skills: Managing Proficiency Levels

Overview

Importing skills allows you to quickly populate your skills library using a CSV file. This is especially useful when migrating from another system, setting up a new organisation, or adding a large number of skills at once.

The import process supports skill names, descriptions, categories, and proficiency level definitions—giving you flexibility to build a comprehensive taxonomy in bulk.

Functionality Breakdown

What You Can Import

The skills import supports:

• Skill name – The primary identifier for the skill

• Description – Optional context about the skill

• Categories – Assign skills to categories during import

• Proficiency levels – Define custom level descriptions per skill

Import Process

1. Prepare your CSV – Format your data according to the template

2. Upload – Select and upload your file

3. Map columns – Match your CSV columns to Learn Amp fields

4. Review – Check the preview before confirming

5. Import – Process the file and create skills

Pre-requisites

To import skills, you'll need:

• Skills feature enabled on your account

• Owner or Admin role

• A properly formatted CSV file

Required User Roles

Quick Start Guide

Downloading the Template

1. Navigate to Manage → Skills

2. Click Actions → Import

3. Download the CSV template

4. Open in your preferred spreadsheet application

Preparing Your CSV

Your CSV should include columns for:

• Name – Required. The skill name.

• Description – Optional. A brief description of the skill.

• Categories – Optional. Comma-separated list of category names.

• Level 1 Description through Level 5 Description – Optional. Custom proficiency descriptions.

💡 Tip: If categories in your CSV don't exist yet, they'll be created automatically during import.

Running the Import

1. Navigate to Manage → Skills

2. Click Actions → Import

3. Click Choose file and select your CSV

4. Map your columns to the appropriate fields

5. Review the preview to check for errors

6. Click Import to process

Handling Errors

If the import encounters issues:

• Duplicate names – Skills with matching names will be skipped

• Invalid categories – New categories will be created

• Missing required fields – Rows without names will be skipped

Download the error report to see which rows failed and why.

FAQs

Q: What file format is required?
CSV (comma-separated values) with UTF-8 encoding.

Q: Will importing overwrite existing skills?
No. Skills with matching names are skipped. The import only creates new skills.

Q: Can I update existing skills via import?
Currently, the import creates new skills only. To update existing skills, edit them individually in Manage Skills.

Q: What happens if my CSV has categories that don't exist?
They'll be created automatically. This is a quick way to set up both skills and categories at once.

Q: Is there a limit to how many skills I can import?
There's no strict limit, but very large imports (thousands of skills) may take longer to process.

Troubleshooting