Setting Learnlists as Active or Inactive

Overview

Learn Amp provides an Active/Inactive toggle for Learnlists, allowing administrators to control whether a Learnlist is available to learners without completely removing it from the system.

Setting a Learnlist as inactive is useful when you need to temporarily remove content from circulation while keeping the configuration and progress data intact for potential future use.

Functionality Breakdown

Active vs. Inactive

Key Differences from Archiving

What Happens When Inactive

When a Learnlist is set to inactive:

• It no longer appears in search results for learners

• It's removed from Channels and discovery pages

• Assigned tasks may show as unavailable

• Existing completion data is preserved

• Administrators can still view and edit it

Pre-requisites

Role Requirements

To change active/inactive status:

• Owner – Full access to change status

• Admin – Can change status

Quick Start Guide

Setting a Learnlist to Inactive

1. Navigate to Manage in the sidebar

2. Select Learnlists

3. Find the Learnlist you want to deactivate

4. Click to edit the Learnlist

5. Find the Active toggle or checkbox

6. Disable the toggle (uncheck the box)

7. Save your changes

Reactivating a Learnlist

1. Navigate to Manage > Learnlists

2. Filter or search for inactive Learnlists (you may need to include inactive content in your view)

3. Find the inactive Learnlist

4. Edit the Learnlist

5. Enable the Active toggle

6. Save your changes

The Learnlist immediately becomes available according to its visibility settings.

Viewing Inactive Learnlists

To see inactive Learnlists in your management view:

1. Go to Manage > Learnlists

2. Look for filter options

3. Include "Inactive" or "All statuses" in your filter

4. Inactive Learnlists typically display with a visual indicator

FAQs

Q: Can learners see their progress on an inactive Learnlist?
Progress data is retained, but learners may not be able to access the Learnlist itself. Check your platform's specific behaviour with your administrator.

Q: Does setting a Learnlist inactive affect completion reporting?
Historical completion data remains intact. However, the inactive Learnlist won't appear in current/available content reports.

Q: Will pending assignments be affected?
Yes. Tasks assigned for an inactive Learnlist will show as unavailable or hidden to learners.

Q: Is there a bulk option to set multiple Learnlists inactive?
This depends on your platform configuration. Check for batch action options in the Learnlist management area.

Q: Should I use inactive or archive?
Use inactive for temporary removal when you plan to restore the content. Use archive for permanent removal or when you want to formally retire content.

Troubleshooting