Virtual Meeting Integrations for Events

Learn Amp integrates with popular video conferencing platforms to make virtual events seamless. When you create a session with Zoom, MS Teams, or Google Meet, Learn Amp automatically generates meeting links, manages participant access, and can even track attendance automatically.

This guide covers all three integrations and helps you choose the right one for your events.

Before using virtual meeting integrations:

• Your company must have the relevant integration enabled

• For Zoom/MS Teams: The integration must be configured by an administrator

• For Google Meet: Individual users must authorise Learn Amp to access their calendar

1. Admin enables Zoom integration for the company

2. Event creator selects Zoom as location type

3. Chooses a Zoom host from available users

4. Learn Amp creates the Zoom meeting automatically

5. Meeting link appears to enrolled learners 5 minutes before the session

6. After the session, attendance is automatically marked

1. Create or edit your event session

2. Select Zoom as the location type

3. Choose the Zoom host (whose meeting room will be used)

4. Optionally enable Auto-recording to cloud

5. Save the session

When enabled, Zoom records the session to the cloud. After the meeting ends:

• Event creator receives notification that recording is available

• Recording can be converted to a video item in Learn Amp library

• Creates on-demand content from live training

Zoom integration enables automatic attendance:

• Learn Amp retrieves participant data from Zoom

• Attendance is marked for enrolled users who joined

• Works even if learners join without signing into Learn Amp

💡 Tip: For accurate tracking, encourage learners to join with their work email.

1. Admin enables MS Teams integration for the company

2. Event creator selects MS Teams as location type

3. Chooses a host with MS Teams access

4. Learn Amp creates the Teams meeting automatically

5. Meeting link appears to enrolled learners 15 minutes before the session

6. Attendance can be tracked automatically via the integration

1. Create or edit your event session

2. Select MS Teams as the location type

3. Choose the host (must have active Microsoft 365 account)

4. Save the session

• Host must have an active Microsoft 365 account

• Host's account must be linked to Learn Amp

• MS Teams integration must be enabled company-wide

MS Teams integration supports automatic attendance marking:

• Participant data is retrieved after the meeting

• Enrolled users who joined are marked as attended

• Some delay may occur while data syncs

1. Individual users authorise Learn Amp to access their Google Calendar

2. Event creator selects Google Meet as location type

3. Chooses an authorised user as host

4. Learn Amp creates the meeting in the host's Google Calendar

5. Meeting link is generated automatically

1. Ensure you've authorised Learn Amp (see below)

2. Create or edit your event session

3. Select Google Meet as the location type

4. Choose an authorised host from the dropdown

5. Save the session

If you're not in the host dropdown:

1. Look for the authorisation link in the session form

2. Click to connect your Google account

3. Grant Learn Amp permission to create calendar events

4. Return to Learn Amp and refresh

5. You should now appear in the host list

• No automatic attendance – You'll need to use another attendance method

• Per-user setup – Each potential host must individually authorise

• Calendar integration – Meeting appears in host's Google Calendar

• Guest access – Learners typically don't need Google accounts

If you need to switch platforms after creating a session:

1. Edit the session

2. Change the location type to the new platform

3. Select the appropriate host

4. Save

⚠️ Warning: This generates a new meeting link. The old link becomes invalid. Notify enrolled learners of the change.

To regenerate a Zoom or MS Teams link without changing host:

1. Edit the session

2. Change the host to a different user

3. Save

4. Edit again and change back to the original host

5. Save – a new link is generated

Do learners need accounts on the video platform?
Generally no. Most platforms allow guests to join via browser. However, some corporate security settings may require authentication.

Can I use a different platform than the host uses?
No, the host must have an account on the selected platform.

Are meeting links visible to waitlisted learners?
No, meeting links only appear for approved/enrolled learners.

What if the host's licence expires?
The meeting may become inaccessible. Update the session with a new host who has an active licence.

Can I use my personal Zoom/Teams account?
This depends on your company's integration configuration. Some organisations link the integration to specific accounts.

Why is Google Meet different?
Google Meet requires per-user authorisation due to how Google's API permissions work. It's designed for individual calendar access rather than organisation-wide management.