Overview

High Importance Content is a protection feature that locks critical Items so only Owners can edit, archive, or delete them. This is ideal for compliance training, mandatory policies, or any content that requires strict change control.

When an Item is marked as High Importance, it's protected from accidental modifications by other administrators, ensuring your most critical content remains consistent and approved.

Functionality Breakdown

What Does High Importance Do?

When you enable High Importance on an Item:

• Only Owners can edit the Item

• Only Owners can archive or delete the Item

• Admins, Learning Designers, and Curators can still view the Item

• The Item cannot be selected in bulk actions by non-Owners

Use Cases

High Importance is perfect for:

• Compliance training that must meet regulatory requirements

• Company policies that require formal approval processes

• Onboarding content that must remain consistent

• Safety training where accuracy is critical

• Certification content linked to professional standards

💡 Tip: Use High Importance sparingly for your most critical content. Overusing it can create bottlenecks if all changes must go through Owners.

Visual Indicators

Items marked as High Importance:

• Display a lock indicator in management views

• Are disabled in bulk selection for non-Owners

• Show a tooltip explaining why they cannot be selected

Pre-requisites

Role Requirements

To enable or disable High Importance:

• Owner only

To edit High Importance content:

• Owner only

To view High Importance content:

• All roles with normal viewing permissions

Quick Start Guide

Enabling High Importance on an Item

1. Navigate to Content in the sidebar

2. Select Items and click Manage

3. Find the Item you want to protect

4. Click the three dots menu and select Edit

5. Go to the Visibility tab

6. Look for the Lock editing section

7. Enable the Lock this content for Owners only option

8. Click Save

The Item is now protected and can only be modified by Owners.

Disabling High Importance

1. Sign in as an Owner

2. Navigate to the Item and open it for editing

3. Go to the Visibility tab

4. Disable the Lock this content for Owners only option

5. Click Save

The Item can now be edited by users with standard editing permissions.

Identifying High Importance Items

On the Manage Items page:

1. High Importance Items show a lock icon or indicator

2. When selecting Items for bulk actions, High Importance Items are disabled for non-Owners

3. Hovering over a disabled checkbox shows a tooltip explaining the restriction

FAQs

Who can see that an Item is High Importance?
All users with access to the Item management area can see that an Item is marked as High Importance, but only Owners can change the setting.

Can I bulk-update High Importance Items?
Only Owners can include High Importance Items in bulk actions. For other roles, these Items are automatically excluded from bulk selections.

Does High Importance affect learner access?
No, High Importance only restricts editing. Learners can still access and complete the content according to normal visibility settings.

Can I make a Learnlist or Channel High Importance?
Yes, the High Importance feature is also available for Quizzes. The same restrictions apply.

What happens if an Owner leaves the organisation?
Other Owners can still edit High Importance content. Ensure you always have multiple Owners in your organisation.

Can I report on High Importance Items?
High Importance is a setting rather than a filterable field in reports. You can identify these Items through the management interface.

Troubleshooting