Overview

Content Review Dates help you maintain content quality by setting reminders to review and update Items periodically. When a review date is set, designated users receive notifications prompting them to check the content is still accurate, relevant, and up to date.

This feature is essential for content governance—ensuring compliance materials stay current, policies reflect the latest regulations, and learning content remains valuable over time.

Functionality Breakdown

How Review Dates Work

When you set a review date on an Item:

1. Review date is recorded: The system tracks when the Item should be reviewed

2. Notification sent: As the date approaches, the content creator or assigned reviewer receives a notification

3. Review prompted: The notification reminds them to check and update the content

4. Review completed: After reviewing, the date can be reset for the next review cycle

Review Date Settings

Enable Review Reminders

Toggle the Prompt Review setting to receive notifications when review dates are due.

Set Review Date

Choose a specific date when the Item should be reviewed:

• Common intervals: 3 months, 6 months, 12 months

• Set based on how frequently the content changes

• Consider regulatory or compliance requirements

Who Receives Notifications

Review notifications are typically sent to:

• The Item's creator

• Users with edit permissions for the Item

• Curators responsible for the content area

Use Cases

Set review dates for:

• Compliance content: Ensure regulatory materials stay current

• Policy documents: Review when company policies update

• Technical training: Update when systems or processes change

• Seasonal content: Review before annual events or cycles

• External links: Verify linked content is still available

Pre-requisites

Platform Requirements

• Review date features must be enabled for your organisation

Role Requirements

Users who can set review dates:

Quick Start Guide

Setting a Review Date

1. Navigate to the Item you want to schedule for review

2. Click Edit to open the Item editor

3. Go to the Learner Engagement or Settings section

4. Find the Prompt Review toggle and enable it

5. Set your Review Date

6. Click Save

Responding to a Review Notification

1. Check your Notifications for review reminders

2. Click the notification to open the Item

3. Review the content for accuracy and relevance

4. Make any necessary updates

5. Set a new review date for the next cycle

6. Save your changes

Finding Items Due for Review

1. Access the Admin area or content management section

2. Filter Items by review status or review date

3. Identify Items approaching or past their review dates

4. Prioritise updates based on importance and due dates

FAQs

How far in advance are review notifications sent?
Notifications are typically sent when the review date arrives. Check your platform settings for specific timing.

Can I set recurring review dates?
You'll need to manually set a new review date after each review cycle. There's no automatic recurring option.

What happens if I miss a review date?
The Item remains flagged for review. You'll continue receiving reminders until you update the review date.

Can I assign a specific person to review content?
Review notifications go to users with edit access. To assign a specific reviewer, ensure they have appropriate permissions for the Item.

Does setting a review date affect learners?
No, review dates are internal content management tools. Learners won't see review dates or be affected by them.

Can I review content without setting a date?
Yes, you can update content at any time. Review dates simply provide a systematic reminder system.

Troubleshooting

Best Practices

💡 Tip: Set review dates based on content volatility. Compliance content may need quarterly reviews, while general resources might only need annual checks.

💡 Tip: Create a content review calendar to coordinate reviews across your team and avoid last-minute rushes.

⚠️ Warning: Don't ignore review notifications. Outdated content can lead to compliance issues or learner confusion.