Granting Edit Permissions to Specific Users

Overview

By default, only users with content management roles (Admin, Owner, Learning Designer, Curator) can edit Learnlists. However, Learn Amp allows you to grant edit permissions to specific individual users who wouldn't normally have access—useful when you need a subject matter expert to maintain content without giving them broader administrative rights.

This feature enables collaborative content management while maintaining security and role boundaries.

Functionality Breakdown

How User Editors Work

• Delegation: Owners and Admins can designate specific users as "editors" of a Learnlist

• Scoped access: Editor permissions apply only to that specific Learnlist, not to all content

• Full editing: Editors can modify the Learnlist's content, structure, and settings

• No broader permissions: Editors don't gain any other administrative capabilities

What Editors Can Do

Users granted edit permissions can:

• Update Learnlist name, description, and settings

• Add, remove, and reorder content items

• Modify sections and structure

• Update visibility and assignment settings

• Change scoring and certificate options

What Editors Cannot Do

Even with edit permissions, editors cannot:

• Archive or delete the Learnlist (requires Admin/Owner role)

• Access other Learnlists they haven't been granted permission for

• Manage company-wide settings

• Create new Learnlists (unless they have a content management role)

Pre-requisites

Role Requirements

To grant edit permissions:

• Owner – Can grant edit permissions to any user

• Admin – Can grant edit permissions to any user

• Curator (with policy override) – May be able to grant permissions depending on configuration

To receive edit permissions:

• Any user in the company can be designated as an editor

Quick Start Guide

Granting Edit Permissions

1. Navigate to Manage in the sidebar

2. Select Learnlists

3. Click on the Learnlist you want to share editing access for

4. Click Edit to open the Learnlist editor

5. Scroll to the Edit Permissions section

6. Check the box to enable additional editors

7. Search for and select the user(s) you want to grant access to

8. Click Save

Viewing Who Has Edit Access

1. Edit the Learnlist

2. Scroll to the Edit Permissions section

3. View the list of users who have been granted editor access

Removing Edit Permissions

1. Edit the Learnlist

2. Find the Edit Permissions section

3. Remove the user from the editors list by clicking the remove icon

4. Save your changes

The user will immediately lose their ability to edit this Learnlist.

FAQs

Q: Will the user be notified when I grant them edit permissions?
No automatic notification is sent. You'll need to inform the user directly that they now have edit access.

Q: Can I grant edit permissions to multiple users?
Yes. You can add as many editors as needed for a single Learnlist.

Q: What happens if I remove someone's edit permissions while they're editing?
They'll be able to finish their current session, but won't be able to access the edit view again after that.

Q: Can editors grant permissions to other users?
No. Only users with Admin, Owner, or (in some configurations) Curator roles can grant edit permissions.

Q: Does this work for other content types?
Yes. The User Editors feature is available for Items, Quizzes, Surveys, Events, and Channels as well as Learnlists.

Q: Will editors see the Learnlist in their Manage area?
Users with editor permissions can access the Learnlist through direct links or by searching in the Manage area if they have list permissions.

Troubleshooting