Organising Learnlists with Tags and Categories

Overview

Tags and Categories help you organise your Learnlists and make them easier for learners to discover. While both serve organisational purposes, they work differently: Tags are flexible keywords for filtering and search, while Categories provide a hierarchical structure for browsing.

Well-organised content improves the learner experience and increases engagement with your learning materials.

Functionality Breakdown

Tags vs. Categories

Tags

Tags are keywords that describe what a Learnlist is about. They:

• Help learners find content through search

• Enable filtering on listing pages

• Can be used across multiple content types

• Are reusable across your entire content library

Example tags:

• Leadership

• Communication

• Onboarding

• Compliance

• Remote Working

Categories

Categories provide a structured way to organise content. They:

• Create a browseable hierarchy

• Can have parent and child categories

• Help learners navigate by topic area

• Often align with departments or learning domains

Example category structure:

• Professional Development

  • Leadership Skills

  • Communication

  • Project Management

• Compliance

  • Health & Safety

  • Data Protection

• Technical Training

Pre-requisites

Role Requirements

To add tags and categories to Learnlists:

• Owner – Full access

• Admin – Can tag and categorise content

• Learning Designer – Can tag and categorise content they manage

• Curator – Can tag and categorise content they manage

To create new tags:

• Tags are often created automatically when you type them

• Some configurations may restrict tag creation to administrators

To manage categories:

• Owner or Admin – Can create and manage the category structure

Quick Start Guide

Adding Tags to a Learnlist

1. Navigate to Manage in the sidebar

2. Select Learnlists

3. Click on the Learnlist to edit

4. Find the Tags section (usually near the top of the form)

5. Start typing to search for existing tags or create new ones

6. Select the tags you want to apply

7. Save the Learnlist

Removing Tags

1. Edit the Learnlist

2. Find the Tags section

3. Click the 'x' or remove button next to the tag you want to remove

4. Save your changes

Assigning Categories

1. Edit the Learnlist

2. Find the Categories section

3. Select the appropriate category from the dropdown or tree view

4. Save the Learnlist

Note: Category availability depends on your company's configuration.

Creating Effective Tags

When creating tags:

1. Be consistent: Use the same tag name across content (e.g., always "Leadership" not sometimes "Leaders")

2. Be specific: "Project Management Fundamentals" is more useful than just "Management"

3. Think like a learner: What would someone search for to find this content?

4. Don't over-tag: 3-7 relevant tags is usually sufficient

5. Review existing tags: Check what tags already exist before creating new ones

FAQs

Q: How many tags should I add to a Learnlist?
Aim for 3-7 relevant tags. Too few makes content hard to find; too many dilutes the tag's usefulness.

Q: Can I use the same tag on different content types?
Yes! Tags work across Learnlists, Items, Quizzes, Events, and more. This helps learners find related content regardless of type.

Q: What's the difference between tags and search keywords?
Tags are explicit labels you add for organisation. Learn Amp also searches the Learnlist name, description, and content for search purposes.

Q: Can learners see tags?
Yes. Tags are typically displayed on Learnlist tiles and overview pages, and learners can filter by tags.

Q: How do I create a new category?
Categories are typically managed by administrators through the Settings area. Contact your admin if you need new categories.

Q: Can a Learnlist be in multiple categories?
This depends on your configuration. Some setups allow multiple category assignments; others use a primary category only.

Troubleshooting