Archiving and Unarchiving Exercises

Archiving allows you to remove Exercises from active use without permanently deleting them. This is useful when an exercise is no longer needed but you want to retain historical data for reporting purposes.

Archived exercises can be restored (unarchived) at any time if needed again.

When you archive an Exercise:

• The exercise is removed from the main Exercises list

• It appears in the Archived view instead

• All existing user submissions and scores are preserved

• The exercise is unlinked from its associated item (item_id is set to nil)

• Associated tasks are deactivated

• The exercise cannot be used for new submissions until unarchived

When you unarchive an Exercise:

• The exercise returns to the main Exercises list

• You can link it to an item again if needed

• Historical submissions and scores remain intact

• Associated tasks can be reactivated

Important: Archiving an exercise will disconnect it from its associated item. You'll need to re-link the exercise to an item after unarchiving if you want to use it again.

To archive or unarchive an Exercise, you must have one of the following roles:

• Super Admin – Full system access

• Owner – Full access within their company

• Admin – Administrative access within their company

Note: Learning Designers and Curators can create and edit exercises but cannot archive or unarchive them.

1. Navigate to Manage → Learning Content → Exercises in the sidebar navigation

2. Find the exercise you want to archive

3. Click the three dots (⋯) next to the exercise name

4. Select Archive exercise/item

5. Confirm the action when prompted

The exercise will be moved to the Archived view.

1. Navigate to Manage → Learning Content → Exercises in the sidebar navigation

2. Use the filter or view options to show Archived exercises

3. You'll see all previously archived exercises

1. Navigate to Manage → Learning Content → Exercises in the sidebar navigation

2. Navigate to the Archived view

3. Find the exercise you want to restore

4. Click the three dots (⋯) next to the exercise name

5. Select Unarchive

The exercise will return to the main Exercises list.

Tip: After unarchiving, remember to link the exercise to an item if you want to use it again, as archiving unlinks it from its item.

Q: What happens to existing submissions when I archive an exercise?

A: All existing user submissions and scores are preserved. Archiving only affects whether the exercise can be used for new submissions.

Q: Can I still view reports for archived exercises?

A: Yes. You can access historical reports and scores for archived exercises from the Archived view.

Q: What happens to the item linked to the exercise when I archive it?

A: The exercise will be unlinked from the item. The item itself remains unchanged, but it will no longer have an exercise attached.

Q: Can I permanently delete an exercise instead of archiving?

A: Yes, but deletion is permanent and removes all associated data. Archiving is recommended if you may need the exercise or its data in the future.

Q: Why can't I see the archive option?

A: Only Super Admins, Owners, and Admins can archive exercises. If you have a different role, contact your administrator.

Q: What happens to tasks associated with archived exercises?

A: Associated tasks are deactivated when an exercise is archived. They can be reactivated when the exercise is unarchived.

Last Reviewed: 28/11/2025