Session Costs
Overview
Session Costs allow you to track and display the cost associated with attending specific event sessions. Whether it's venue hire, trainer fees, materials, or participant costs, you can record these amounts at the session level for budgeting and reporting purposes.
This feature helps L&D teams understand the true cost of training delivery and supports financial planning.
Functionality Breakdown
What Session Costs Track
Cost Type | Description |
|---|---|
Venue costs | Room hire, facilities fees |
Trainer costs | Instructor fees, travel expenses |
Material costs | Workbooks, handouts, equipment |
Participant costs | Per-person charges |
Total session costs | Combined costs for the session |
How Costs Are Used
Budgeting – Plan training expenditure
Reporting – Analyse cost per learner, cost per event
Tracking – Monitor actual vs planned spend
Visibility – Optionally display costs to learners
Cost Display Options
Setting | What Learners See |
|---|---|
Hidden | No cost information shown |
Displayed | Cost shown on event/session |
Displayed with breakdown | Detailed cost components shown |
Pre-requisites
Role Requirements
Action | Required Roles |
|---|---|
Set session costs | Event creator, Admin, Owner, Curator, Learning Designer |
View cost reports | Admin, Owner |
See displayed costs | Depends on display settings |
Feature Requirements
Session costs feature must be enabled for your company
Sessions must be created before adding costs
Quick Start Guide
Adding Costs to a Session
Navigate to Manage → Events in the sidebar
Find your event and click to edit
Go to the Sessions section
Click on a session to edit it
Find the Cost or Budget section
Enter the cost amount
Select the currency (if applicable)
Save the session
Setting Cost Visibility
Edit your event or session
Find cost display settings
Choose whether to show costs to learners
Save your changes
Viewing Cost Reports
Navigate to Manage → Reports or Analytics
Find the Events or Training reports
Look for cost-related metrics
Filter by event, date range, or other criteria
FAQs
Can I set different costs for different sessions?
Yes, costs are set at the session level, so each session can have its own cost.
What currency is used?
This depends on your company configuration. The default currency is typically set at the company level.
Do costs affect enrolment?
Cost information is for tracking/display. It doesn't create payment requirements or block enrolment.
Can I track cost per attendee?
Reports can calculate cost per attendee by dividing session cost by attendee count.
Are costs included in exports?
Yes, cost data is typically included in event and enrolment exports.
Can learners see how much events cost?
Only if cost display is enabled. By default, costs are hidden from learners.
How do I handle free events?
Leave the cost field blank or enter zero.
Troubleshooting
Issue | Solution |
|---|---|
Can't find cost field | Check if the feature is enabled for your company. It may be in advanced session settings. |
Cost not showing in reports | Ensure costs are entered at the session level. Check report filters include the relevant events. |
Wrong currency displayed | Contact your admin to check company currency settings. |
Cost not visible to learners | Check the display setting for the event. Costs may be set to hidden by default. |
Can't edit session cost | Verify you have edit permissions for the event. |