Cycles & Scheduling
Overview
This section covers how to schedule and manage recurring 1-to-1s. Learn about cycles, notifications, and special scenarios like manager absences.
In This Section
Managing 1-to-1 Cycles
Understand how cycles work to automate recurring 1-to-1s. Covers recurrence options (weekly, monthly, quarterly, annually), key dates, recipient management, and cycle administration.
1-to-1 Notifications and Reminders
Learn about the automated emails sent throughout the 1-to-1 lifecycle—from initial issue notifications to deadline reminders and overdue alerts.
Stand-in Managers and 1-to-1s
Understand what happens to 1-to-1s when a manager goes on break. Covers automatic reassignment to stand-in managers and restoration when managers return.
Quick Links
Article | Best For |
|---|---|
Managing 1-to-1 Cycles | Setting up recurring check-ins |
1-to-1 Notifications and Reminders | Understanding the notification timeline |
Stand-in Managers and 1-to-1s | Managing manager absences |
Key Concepts
Cycle Recurrence
Cycles can recur at different intervals:
Frequency | Use Case |
|---|---|
Weekly | Regular operational check-ins |
Fortnightly | Balanced frequency for most teams |
Monthly | Standard performance conversations |
Quarterly | Strategic reviews and goal setting |
Annually | Formal annual reviews |
Key Dates
Each cycle has important dates that drive the workflow:
First Issue Date – When the first 1-to-1 is created
Reviewee Complete By – Deadline for team member input
Reviewer Complete By – Deadline for manager input
Share and Finalise By – Final deadline (also determines recurrence)
Related Sections
Getting Started – Creating your first 1-to-1
Templates & Configuration – Setting up templates before cycles
Reporting & Analytics – Tracking cycle completion