External Contributors as Session Hosts
Overview
External Contributors as Session Hosts allows you to assign people who don't have full Learn Amp accounts as event hosts. This is perfect for guest speakers, external trainers, or subject matter experts who need to be credited as hosts without requiring them to log into Learn Amp.
This feature ensures proper attribution whilst maintaining a streamlined experience for occasional contributors.
Functionality Breakdown
What External Contributors Can Do
Capability | Available |
|---|---|
Be listed as session host | ✓ |
Appear in event details | ✓ |
Receive host notifications | ✓ (via email) |
Mark attendance | ✗ (requires admin/internal host) |
Edit event details | ✗ |
Access Learn Amp dashboard | ✗ |
How External Hosts Appear
Listed as session host on the event page
Name and optional bio displayed
May include photo/avatar
Contact information (if provided)
When to Use External Contributors
Guest speakers – Industry experts presenting at your event
External trainers – Contracted trainers delivering sessions
Partner facilitators – Trainers from partner organisations
Subject matter experts – Specialists providing one-off training
Pre-requisites
Feature Requirements
External Contributors feature must be enabled for your company
An external contributor profile must be created before assignment
Role Requirements
Action | Required Roles |
|---|---|
Create external contributors | Admin, Owner |
Assign contributors to sessions | Event creator, Admin, Owner, Curator, Learning Designer |
View external host details | Any user with event access |
Quick Start Guide
Creating an External Contributor
Navigate to Admin → Users or Contributors
Find External Contributors or similar option
Click Add External Contributor
Enter their details:
Name (required)
Email (optional, for notifications)
Bio/description
Photo
Save the contributor
Assigning an External Host to a Session
Navigate to Manage → Events in the sidebar
Find your event and click to edit
Go to the Sessions section
Click on a session to edit
Find the Host field
Select or search for your external contributor
Save the session
Updating External Contributor Details
Navigate to the External Contributors list
Find the contributor to update
Click to edit their profile
Update details as needed
Save changes
Changes apply to all events where they're assigned.
FAQs
Can external contributors log into Learn Amp?
No, external contributors don't have login access. They're credited as hosts but can't access the platform.
Do external hosts receive event notifications?
Yes, if an email is provided, they can receive relevant notifications about sessions they're hosting.
Can I assign multiple hosts to one session?
This depends on your configuration. Some setups allow co-hosts.
What happens if I delete an external contributor?
They're removed as host from any assigned sessions. Consider reassigning before deletion.
Can external contributors become full users?
Yes, you can create a full user account for them. You'd then reassign their sessions to the new user account.
Are external contributors included in reporting?
They appear in event reports as hosts but don't have their own user analytics.
Can I import external contributors in bulk?
Check your admin tools for bulk import options. This varies by configuration.
Troubleshooting
Issue | Solution |
|---|---|
Can't find external contributors option | This feature may need to be enabled for your company. Contact your administrator. |
External contributor not appearing in host dropdown | Ensure the contributor is created and active. Refresh the page if recently added. |
External host not receiving emails | Verify their email address is correct in their profile. |
Can't delete external contributor | Check if they're assigned to active events. Reassign or archive events first. |
Photo not displaying | Check image format and size. Re-upload if necessary. |
External host needs platform access | Create a full user account for them instead of using external contributor. |