Managing Content Libraries

Overview

The Libraries feature in Learn Amp provides a centralised view of all your content sources, making it easy to browse, organise, and manage learning materials. Whether you're working with the Learn Amp Library, partner content, or your own custom library, the Manage Libraries interface gives you the tools to curate an effective learning experience.

Functionality Breakdown

The Libraries feature helps you:

Pre-requisites

To manage content libraries:

• Access to a Learn Amp platform with libraries enabled

• Appropriate user permissions

Required User Roles

Quick Start Guide

Accessing Libraries

Navigate to Content → Manage Libraries in the top navigation bar.

Browsing Library Content

1. Select a library from the list to view its contents

2. Choose your preferred view:

   • Tile view – Best for browsing and discovering content

   • List view – Best for managing content and performing batch actions

3. Use filters to narrow down content by type, category, or status

Managing Content Visibility

To change visibility for individual items:

1. Find the item in the library

2. Click the item's menu (three dots)

3. Select the visibility option you need

To change visibility for multiple items:

1. Switch to list view

2. Select items using the checkboxes

3. Use Batch Actions → Change Visibility

4. Choose the new visibility setting

Organising with Categories

Categories help learners and administrators find relevant content:

1. Navigate to the library you want to organise

2. Select items to categorise

3. Use batch actions or individual item settings to assign categories

4. Categories appear as filters for easy browsing

Sorting and Filtering

Use the sort options to view content by:

• Average rating – See your highest-rated content

• Date added – Find the newest or oldest items

• Title – Alphabetical ordering

• Popularity – Most viewed content

FAQs

Q: What's the difference between libraries I see?
You may see the Learn Amp Library (curated by Learn Amp), partner libraries (from content providers like Microlearn or Skillshub), and your organisation's own library (content you've created or uploaded).

Q: Can I move content between libraries?
Content typically stays within its source library. However, you can add items from any library to Learnlists and Channels to create custom learning paths.

Q: How do I add content to a library?
For your organisation's library, create new items via Content → Create Item. For partner libraries, content is delivered automatically and appears in your Pending Items queue.

Q: Can I delete content from a partner library?
You can archive or hide partner content from your platform, but you cannot delete it from the source library. Use visibility settings to control what learners can access.

Q: How do I pull a file showing all Items in my library?
Use the Content Log (Reporting → Content) to see all Items across your platform. You can filter by library, content type, or other criteria, then export as CSV to get a complete list.

Q: What's the best view for managing large libraries?
List view is recommended when managing content, as it allows you to see more items at once and use batch actions efficiently.

Q: How do ratings work?
Learners can rate content after viewing it. Ratings are aggregated to show average scores, helping you identify popular and effective content.

Troubleshooting

Last Reviewed: December 2024