Creating Items

Overview

Creating Items in Learn Amp is straightforward—whether you're uploading a file, adding a weblink, or building a custom page. This guide walks you through the creation process, which follows the same structure regardless of the Item type you choose.

All Items share a common setup flow covering key details, engagement options, completion settings, and visibility controls.

Functionality Breakdown

The Item creation process follows five steps:

1. Key Details – Title, description, content type, tags, and images

2. Engagement – Q&A, discussions, reviews, and exercises

3. Completion – Certificates, completion method, and notifications

4. Visibility & Permissions – Who can see and edit the Item

5. Done – Review and publish

Each step can be configured to match your learning design requirements.

Pre-requisites

Role Requirements

To create an Item, you must have one of the following roles:

• Owner – Full access within their company

• Admin – Administrative access within their company

• Learning Designer – Can create and manage learning content

• Curator – Can curate and manage content

Quick Start Guide

Starting the Creation Process

1. Click the + Create button in the sidebar navigation

2. Select Item under Content & Actions

3. Choose your Item type (Weblink, E-learning, Page Builder, File, Action, Self-record, Audio Recording, Screen Recording, or Use Template)

Creating a Weblink Item

Weblinks are the quickest way to share external content:

1. Select Website Link from the Item menu

2. Enter the URL of the webpage you want to share

3. Learn Amp will automatically fetch the page title, description, and image

4. Adjust the details as needed

5. Complete the remaining setup steps

💡 Tip: Learn Amp pulls metadata from the webpage automatically. You can override any of these details if needed.

Step 1: Key Details

• Title – Give your Item a clear, descriptive name

• Description – Explain what the learner will gain from this content

• Content type – Categorise the Item for reporting and filtering

• Tags – Add keywords to make the Item easier to find in search

• Tile image – Customise how the Item appears in the library

• Display image – Set the hero image shown on the Item page

Step 2: Engagement

Configure how learners can interact with your Item:

• Q&A – Allow learners to ask and answer questions

• Discussion – Enable comments beneath the Item

• Reviews – Let learners rate the content

• Exercise – Attach an exercise to assess understanding or gather evidence

💡 Tip: Exercises are particularly useful for compliance training where you need to verify comprehension.

Step 3: Completion

• Certificate – Automatically award a certificate when the Item is completed

• Skills – Link skills that are developed by completing this Item

• Completion method – Choose between:

  • Manually mark as complete

  • Automatic completion (e.g., when clicking to view a webpage)

  • E-learning completion (tracked by the SCORM package)

• Notifications – Alert managers, coaches, or specific users when learners complete the Item

Step 4: Visibility & Permissions

• Visibility – Choose who can see the Item:

  • Everyone

  • Specific teams or groups

  • Hidden (draft mode)

• Display added by – Show who created the content

• Go-live date – Schedule when the Item becomes visible

• Expiry date – Set when the Item should be hidden

• Review date – Schedule a reminder to review the content (see below)

• Permissions – Grant editing rights to additional users

💡 Tip: Items can be set to hidden while you're still working on them, then made visible when ready.

Step 5: Done

Review your Item and click Submit to publish. You can edit the Item at any time after creation.

Setting Review Dates

Review dates help you keep content fresh and accurate. When you set a review date:

1. Tick Add a review date? in the Visibility & Permissions step

2. Select the date when the content should be reviewed

3. Choose who should receive the reminder

When the review date arrives, selected users receive an email reminder to check the content is still up-to-date.

Use cases for review dates:

• Compliance content that may change with regulations

• Industry news or trends that could become outdated

• Annual training materials that need refreshing

• Time-sensitive information with a known shelf life

Inline Editing

For quick changes, you can edit Items directly without leaving the content view:

1. Navigate to the Item you want to edit

2. Toggle from Live to Edit mode using the switch at the top

3. Click the pencil icon to edit text fields (title, description, duration, cost)

4. Click the eye icon to show/hide fields (like ratings)

5. Changes save immediately and are visible to other users

Fields you can edit inline:

• Title

• Rating visibility

• Content Type

• Duration

• Cost

• Description

For other settings (visibility, permissions, review dates), click the three-dot menu and select Edit to access the full details page.

FAQs

Q: Can I edit an Item after it's published?
Yes, you can edit any Item at any time. Navigate to the Item and click the three-dot menu, then select Edit. For quick changes, use inline editing.

Q: What's the difference between visibility and permissions?
Visibility controls who can see the Item in the library. Permissions control who can edit the Item (beyond the default roles of Owner, Admin, and Curator).

Q: Can I duplicate an Item?
Yes, use the three-dot menu on any Item to duplicate it. This creates a copy you can modify independently.

Q: How do I add an Item to a Learnlist?
Create your Item first, then add it to a Learnlist from the Learnlist editor. Alternatively, you can add Items while editing a Learnlist.

Q: How do Tags work?
Tags help organise content for searching and filtering. Add relevant keywords as Tags to make Items easier to discover. Tags also influence "More Like This" recommendations.

Q: What's the review date for?
Review dates send reminders to check content is still accurate. Useful for compliance, policy documents, or any content that may need periodic updates.

Troubleshooting