Archiving and Deleting Learnlists

Overview

Archiving allows you to remove Learnlists from active use without permanently deleting them. This is useful when a Learnlist is no longer needed but you want to retain historical data for reporting purposes.

If you're certain a Learnlist is no longer needed and want to permanently remove it, you can delete it after archiving.

Functionality Breakdown

When you archive a Learnlist:

• It's removed from the main Learnlists list

• It appears in the Archived view instead

• All learner progress and completion data is preserved

• Users can no longer access or be assigned to it

• It can be restored (unarchived) at any time

When you delete a Learnlist:

• It's permanently removed from the system

• All associated data is deleted

• This action cannot be undone

• You must archive before you can delete

Pre-requisites

To archive or delete Learnlists, you must have one of the following roles:

Role Requirements

• Owner – Full access within their company

• Admin – Administrative access within their company

⚠️ Note: Learning Designers and Curators can create and edit Learnlists but cannot archive or delete them.

Quick Start Guide

Archiving a Learnlist

1. Click Manage in the sidebar

2. Navigate to Learning Content > Learnlists

3. Use Filters to find the Learnlist by title if needed

4. Click the three dots menu (⋮) next to the Learnlist

5. Select Archive

6. Confirm when prompted

The Learnlist moves to the Archived view.

Viewing Archived Learnlists

1. Click Manage in the sidebar

2. Navigate to Learning Content > Learnlists

3. Click on Filters

4. Change the status filter to show Archived Learnlists

5. You'll see all previously archived Learnlists

Unarchiving a Learnlist

1. Navigate to the Archived Learnlists view (see above)

2. Find the Learnlist you want to restore

3. Click the three dots menu (⋮)

4. Select Unarchive

The Learnlist returns to the main list and can be assigned again.

Deleting a Learnlist (Permanent)

1. First, archive the Learnlist (see steps above)

2. Navigate to the Archived view

3. Find the archived Learnlist

4. Click the three dots menu (⋮)

5. Select Delete Learnlist

6. Confirm when prompted

⚠️ Warning: Deletion is permanent and cannot be undone.

FAQs

Q: What happens to learner progress when I archive a Learnlist?
All progress and completion data is preserved. Learners retain their completion history for reporting purposes.

Q: Can users still see an archived Learnlist on their profile?
No. Archived Learnlists are removed from user access. Historical completions may still appear in their activity history.

Q: Why do I need to archive before deleting?
This two-step process prevents accidental permanent deletion and gives you a chance to review before taking irreversible action.

Q: Can I recover a deleted Learnlist?
No. Once deleted, a Learnlist cannot be recovered. Archive instead if you might need it later.

Q: Why can't I see the archive option?
Only Owners and Admins can archive Learnlists. If you have a different role, contact your administrator.

Troubleshooting

Last Reviewed: 27/11/2025