Hibob Set Up Instructions and Considerations (v2)

Creating a Service User

Once you have logged in to your Hibob account here. You will be met with your home page. Navigate to the settings at the bottom left-hand corner.

You will be directed to your Hibob settings - at the lower left-hand menu, there is an integrations field select this.

This is where we will establish Learn Amp as a Service User. To create a service user select ‘manage' under the service user tile and select ‘create new service user’

When creating a new service user you will have to give them a name, we recommend 'Learn Amp' so it is recognisable. Once this has been done successfully you will be a Service ID and a Service Token. (This will need to be added to your Learn Amp Account later)

You can now select ‘done’ and navigate back to the settings page, here you should now go to the account tab and select permission groups.

You will then see all your current permission groups - You can add a service user (Learn Amp) to an existing permission group, however, we recommend that you create a new permission group exclusive to Learn Amp.

Creating a group

You should now be prompted to create a group - group name and description are mandatory.

Under the Group members tab toggle ‘Select people by condition’ and click ‘Select People’

Here is where we add Learn Amp as a Service User, under service users toggle on the recently created service user (Learn Amp) and hit ‘Apply’

You should now have been taken to the page below.

Before you save the permission groups there are a couple of considerations:

• Do you want everyone in your organisations that have a Hibob account to be able to log in to Learn Amp?

  • If not what are the conditions that you want your Learn Amp users to have?

• Are there any users excluding Hibob users that you want them to have access to Learn Amp?

If it is everyone on Hibob you can toggle ‘Everyone’

If no, then you have to toggle ‘select people by condition’ and input the properties of the users that you want to have synced to Learn Amp

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Terminated Employees

To reflect terminated employees in Learn Amp:

In Hibob,

1. Go to the group criteria

2. Select "Select People by Condition"

3. Click "Edit"

4. Check "Terminated"

5. Save

Then:

1. Go to the group tab

2. On the "Search Permission" input, type "View selected employees' Lifecycle sections"

3. Click it, and you will be taken to the checkbox, and the checkbox will be highlighted

4. Check the option: "View selected employees' Lifecycle sections"

5. Click "Save"

Once these properties have been set you can hit ‘Apply’ and then ‘Save’ on the permission group settings.

Refreshing the Token

Navigate back to the ‘Service Users’ tab under integrations in settings and select ‘refresh tokens’.

Now you have received the new token info.

Once you have copied the Service User ID and Token you need to paste this into your Learn Amp integration on the integration page

Your Hibob Integration will now be set up 🎉

🤔 FAQs

Why aren't terminated employees reflected in Learn Amp?

• Answer: See Terminated Employees Section above