Quiz Question Bank

Overview

The Quiz Question Bank allows you to centrally create, organise, and manage reusable questions for assessments. By building a shared repository, authorised users can create quizzes more efficiently while providing learners with a dynamic, varied experience through optional question randomisation.

This feature helps teams maintain consistency, streamline authoring, and reduce repeated manual setup when creating similar or recurring quizzes.

⚠️ Warning: From 2026-04-28, Learning Designer access to Quiz Question Banks is toggle-controlled and defaults to off. Learning Designers who previously had unconditional access will lose that access until an admin enables the "Create and manage quiz question banks" toggle for them. See Who Can Manage Question Banks below, and the Roles page for instructions on enabling the toggle.

Functionality Breakdown

The Quiz Question Bank enables you to:

• Create and manage multiple banks of reusable quiz questions

• Add, edit, and organise questions directly within each bank

• Reuse questions across multiple quizzes without duplication

• Randomise question selection to create unique quiz attempts for learners

• View key details at a glance, including total questions and last updated date

Who Can Manage Question Banks

The following roles can create, edit, and manage Quiz Question Banks:

• Owner – Full access

• Admin – Full access

• Curator – Full access

• Learning Designer – Access is granted via the "Create and manage quiz question banks" permission toggle, which an admin must enable per user

⚠️ Warning: From 2026-04-28, Learning Designer access to Quiz Question Banks defaults to off. If you have Learning Designers who previously used Question Banks, an admin needs to enable the toggle for them. To do this: navigate to the user's profile → Edit details → Role tab → tick "Create and manage quiz question banks" → Save. See Quiz Permissions by System Role for the full permissions reference.

Pre-requisites

Before creating a Quiz Question Bank, ensure:

• You have one of the roles listed above (or, for Learning Designers, the toggle is enabled)

• You can access Settings → Assessments → Question Banks

Role Requirements

Quick Start Guide

Follow these steps to create, manage, and use your Question Banks.

1. Create a New Question Bank

1. From the sidebar, navigate to Settings → Assessments → Question Banks.

2. Click Add Question Bank.

3. Follow the on-screen prompts to:

   • Add new questions

   • Organise questions within the bank

   • Preview the full bank before saving

4. Review your setup, then click Save.

💡 Tip: Use clear titles and group related questions together to make banks easier to manage later.

2. View and Manage Existing Question Banks

Once created, your Question Banks appear in a table showing:

• Title – Bank name

• N. of Questions – Total questions within the bank

• Created At – Date the bank was created

• Updated At – Date any edits were last made

To edit an existing bank:

1. Go to Settings → Assessments → Question Banks.

2. Select the Question Bank from the table.

3. Choose one of two editing options:

   • Add Questions – Quickly add new questions to the bank.

   • Edit Question Bank – Access the full creation flow to make broader changes.

⚠️ Warning: Editing a Question Bank affects all quizzes that use questions from that bank.

3. Create a Quiz Using a Question Bank

1. In the sidebar, go to Manage → Learning Content → Quizzes.

2. Click New Quiz and complete the quiz details (Name, Description, Tags, etc.).

3. Continue through to the Rules and Completion steps, then click to open the quiz editor.

4. When prompted to choose your question source, select Question Bank.

5. Choose a Question Bank from the options available.

   • You'll see the total number of available questions.

6. Select how many questions should be randomly assigned to each quiz attempt.

   • This must be equal to or fewer than the total questions in the bank.

7. (Optional) To use multiple banks, add another Question Bank and repeat the selection process.

8. Click Save to finalise your quiz setup.

💡 Tip: Randomisation is a great way to keep assessments fresh and reduce rote memorisation.

FAQs

Can I use questions from multiple banks in a single quiz?
Yes. You can add multiple Question Banks when choosing the quiz source.

Do edits to a Question Bank update existing quizzes?
Yes. Any change to a bank updates all quizzes using questions from that bank.

Can Learners see which questions are pulled from which bank?
No. Question Bank structure is only visible to authorised users — Learners only see the questions in their quiz attempt.

Is there a limit to how many questions a bank can contain?
No. You can add as many questions as needed.

Why can't my Learning Designer access Question Banks?
From 2026-04-28, Learning Designer access to Question Banks requires the "Create and manage quiz question banks" toggle to be enabled by an admin. Go to the user's profile → Edit details → Role tab → tick the checkbox → Save.

Troubleshooting